Privacy Policy

Last Updated: June 21, 2023

This Privacy Policy outlines how Staffmax Staffing & Recruiting ("Staffmax," "we," "our," or "us") collects, uses, discloses, and protects the personal information of individuals who interact with our website and services. This Privacy Policy applies to our operations in Canada, the United States, France, Sweden, the United Kingdom, and Finland. We are committed to safeguarding your privacy and complying with applicable privacy laws and regulations, including the California Consumer Privacy Act (CCPA), the General Data Protection Regulation (GDPR), and the Canadian Anti-Spam Legislation (CASL).

By accessing or using our website or services, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy. If you do not agree with this policy, please do not access or use our website or services.

Collection of Personal Information

When you use the Staffmax website, we may collect personal information that identifies you as an individual. The types of personal information we may collect include:

• Contact Information: Your name, email address, mailing address, and phone number.
• Job-related Information: Your employment history, skills, qualifications, references, and other information provided in your resume or job application.
• Online Activity Information: Your browsing activity on our website, IP address, cookies, plug-ins, JavaScript, and geolocation information.
• Client Information: If you are a client, potential client, or potential vendor/contractor, we may collect your name, company name, business phone number, work email, and other publicly available information about your company.

Use of Personal Information

Staffmax may use the personal information collected for the following purposes:

• Candidate Registration: Registering candidates with our company and evaluating their qualifications for potential employment opportunities.
• Client Communication: Contacting prospective candidates and clients to provide information about requested services.
• Employment and Career Services: Providing relevant employment and career-related information to candidates and clients.
• Site Administration: Administering and improving our website, tailoring online experiences, protecting against online threats, and conducting research and analysis for marketing and employment services.
• Legal and Regulatory Compliance: Complying with legal and regulatory requirements, enforcing our Terms of Use, and protecting the rights, property, and safety of Staffmax and our users.
• Marketing Communications: Sending automated emails, text messages, or other promotional messages with your express or implied consent.

Disclosure of Personal Information

Staffmax may disclose personal information to third parties for business purposes, including but not limited to:

• Service Providers: We may share personal information with third-party service providers who perform functions and services on our behalf, such as IT support, marketing, and analytics.
• Clients and Prospective Clients: Personal information may be shared with clients and prospective clients for evaluating candidates' credentials, skills, and experience.
• Legal Disclosures: We may disclose personal information as required or appropriate for legal proceedings, compliance with laws, protecting our rights or property, preventing crime, national security, or ensuring personal safety.
• Business Transactions: In the event of a reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or part of our business, we may disclose or transfer personal information to a third party.

Cookies and Tracking Technologies

We use cookies and other tracking technologies on our website to enhance your user experience, improve site functionality, and analyze trends. These technologies may collect information such as your browser type, device information, IP address, and browsing behavior. Cookies may also be used for retargeting advertising purposes. By using our website, you consent to the use of cookies and tracking technologies as described in our Cookie Policy [link to Cookie Policy].

Site Security

We implement reasonable security measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. However, no data transmission or storage system can be guaranteed to be 100% secure. Please ensure that any account credentials or passwords are kept confidential, and notify us immediately of any unauthorized use or security breach.

International Transfers of Personal Information

Staffmax operates in multiple countries, and your personal information may be transferred to, stored, and processed in countries outside your country of residence. The privacy laws of these countries may differ from those in your jurisdiction. By using our website or services, you consent to the transfer of your personal information to countries outside your country of residence.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. When personal information is no longer needed, we will securely dispose of or anonymize it.

Your Rights and Choices

You have certain rights regarding your personal information, subject to legal limitations and exceptions. These rights may include:

• Access: You can request access to the personal information we hold about you and receive a copy of the information.
• Rectification: You can request the correction of inaccurate or incomplete personal information we hold about you.
• Erasure: You can request the deletion of personal information we hold about you, subject to legal retention requirements.
• Restriction: You can request the restriction of processing of your personal information under certain circumstances.
• Objection: You can object to the processing of your personal information for direct marketing purposes or based on legitimate interests.
• Data Portability: You may have the right to receive your personal information in a structured, commonly used, and machine-readable format and transmit it to another controller, where technically feasible.
• Withdrawal of Consent: If we rely on your consent to process your personal information, you can withdraw your consent at any time.

To exercise your rights or make a privacy-related request, please contact us using the contact information provided at the end of this Privacy Policy. We will respond to your request within the timeframes required by applicable law.

California Privacy Rights

If you are a California resident, you may have additional rights under the CCPA. Please refer to our California Privacy Notice for more information about your rights and how to exercise them.

GDPR Rights

If you are a resident of the European Economic Area (EEA), you may have certain rights under the GDPR. Please refer to our GDPR Compliance Statement for more information about your rights and how to exercise them.

CASL Compliance

Staffmax complies with the requirements of CASL. By providing us with your email address or other contact information, you consent to receive electronic communications from us for the purposes described in this Privacy Policy. If you no longer wish to receive marketing communications from us, you may unsubscribe using the unsubscribe link provided in our emails or by contacting us using the contact information provided at the end of this Privacy Policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Staffmax Staffing & Recruiting 

206 - 1661 Portage Avenue
Winnipeg, MB R3J 3T7
Email: info@staffmax.ca

Phone: (204) 956-7090

Toll-Free: (888) 956-7090

We will endeavor to address your inquiries and concerns promptly and in accordance with applicable privacy laws and regulations.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The "Last Updated" date at the top of this policy indicates when the latest revisions were made. We encourage you to review this Privacy Policy periodically for any updates.